shaw gibbs - accountants and business advisers
accountants & business advisers

Recruitment Administrator (Temp) – Oxford

Shaw Gibbs is a growing top 50 accountancy practice who provide expert solutions for entrepreneurial businesses and private individuals in Central and Southern England. Shaw Gibbs invest in their teams of high-quality specialists who work with the best-in-breed technology to create value for our clients which exceeds expectation.

Our culture is very important to us and is based on our company values of expert, respectful, innovative and collaborative. We develop high performing teams diverse in experiences, backgrounds and ideas. As a growing company, there are plenty of opportunities for development and quick progression. Our practice is known for having a friendly and supportive team culture where everyone receives training and development to increase their technical knowledge and their commercial and management skills. We put our people first and are constantly looking for ways to improve our people experience. With respectful as one of our values, we are committed to creating an inclusive culture that respects, values and celebrates cultural and individual differences.

We have several offices in Central and Southern England and have ambitious plans to expand our business. To support the organisation’s growth, we have created a new opportunity for a Recruitment Administrator (Temp) to join our Oxford HR team. This is a temporary full-time role which will last for approximately 2-3 months and will include flexible working options (flexing your hours on different days to suit your lifestyle). Reporting to the Recruitment Lead, your role will be to provide a proactive, efficient and high quality admin Recruitment service.

The Role

Your key responsibilities will include:

  • Managing the Shaw Gibbs Recruitment inbox, responding promptly to queries from and escalating emails to the wider recruitment team for assistance when required. Logically file emails into the relevant folder/s, ensuring important communications are easily accessible.
  •  Assist in the initial review of candidates’ CVs, asking questions when required and escalating strong candidates to the relevant recruitment team member.
  • Provide general administrative support across the entire recruitment process, including scheduling and booking Microsoft Teams interviews for the wider recruitment team, as well as creating interview packs for face-to-face interviews.
  • Liaise with the Hiring Managers and Partners to schedule interviews.
  • Become an expert in our Applicant Tracking System (ATS), Personio. Confidently manage the administration side of the applicant lifecycle. Run reports to analyse applicant statistics, provide summaries of these reports to the Recruitment Lead and CPO on a weekly and monthly basis.
  • Publish and edit job adverts on both external job boards and on Personio, and create Teams posts to inform the wider company about new vacancies.
  • Provide general admin and upkeep for the job boards used by Shaw Gibbs for recruiting (Indeed, LinkedIn, ACCA, ICAEW).
  • Assist with facilitating technical assessments for candidates, both face-to-face and remotely.
  • Use Thomas International to send PPA questionnaires to candidates being progressed. Pull and save candidate PPA reports, ensuring they are ready ahead of face-to-face interviews.
  • Manage initial communication with recruitment agencies and candidates, either on the telephone or by email.
  • Scan and save written interview notes into the relevant folders on the recruitment SharePoint drive.
  • Ensure our tracker spreadsheets are maintained and kept up-to-date.
  • Ensure our Recruitment systems and files are kept up-to-date, accurate, and compliant with our Data Privacy policy and GDPR.

What we can offer you

  • A varied role in a talented and experienced team
  • Plenty of opportunities to increase your Recruitment technical knowledge and skills
  • Competitive salary
  • Flexible working options
  • Comprehensive induction and training to help you get up to speed

About You

Someone who is seeking an entry level role in Recruitment or a new Recruitment admin opportunity. You might also be someone with an admin background keen to make the move into Recruitment.

  • A minimum of 3 A-levels at grades A, B, B (or equivalent).
  • A university degree with a 2:1 or above is desired but is not essential.
  • Super organised, able to juggle multiple tasks simultaneously.
  • Able to prioritise workload effectively and work in a flexible manner.
  • A proactive individual who doesn’t need to be micro-managed.
  • High attention to detail and accuracy.
  • Strong communication skills, both written and verbal.
  • Enjoys a fast paced work environment.
  • A self-starter with a with a high level of resilience.
  • Demonstrates a strong team spirit but also very effective working independently.
  • A can do attitude, positive and with a strong desire to learn and develop.
  • Strong aptitude for IT – good with Excel and able to pick up new tech quickly.
  • Confidentiality is paramount in Recruitment you will need to be tactful and have a discreet manner.
  • Previous Recruitment/HR Admin experience would be great but is not required.

How to Apply 

To apply for this vacancy, please send your CV to

For more information on working at Shaw Gibbs, please visit

Additional Information

Shaw Gibbs is an inclusive employer and we are committed to providing equal opportunities to all candidates by ensuring a comfortable and accessible interview experience. We understand that some individuals may have specific needs or require accommodation/adjustments during the recruitment process. If you require any adjustments to ensure your recruitment experience with Shaw Gibbs is as inclusive and accessible as possible, please let us know at your earliest convenience via email.

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