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Under control? The new requirements for companies

1 Mar 2016

3 minute read

Recent changes to company law have imposed new obligations on UK companies, as well as those holding interests in UK companies.

By the expected date of 6 April 2016, all UK companies that are not already subject to similar requirements must produce a register of ‘persons with significant control’ – or PSC register – containing details of the ultimate beneficial owners of the company.

This information must be filed with Companies House, where it will be held in a public register, with the stated aim of improving the level of transparency of UK companies. The expected date by which the information must be provided to Companies House is 30 June 2016.

What is significant control?

The definition of a person with significant control is any person to whom one or more of the following points applies:

  • the individual either directly or indirectly holds more than 25% of the shares in a company
  • the individual either directly or indirectly holds more than 25% of the voting rights in a company
  •  the individual has the right to appoint or remove a majority of a company’s board of directors
  • the individual exercises, or has the right to exercise, significant influence or control over the company
  • the individual exercises, or has the right to exercise, significant influence or control over the activities of a trust or firm which is not a legal entity, and which itself meets one of the above conditions.

Companies with simple ownership structures should find the new requirements relatively straightforward, although for those with more complex arrangements, or where the issue of ownership is unclear, the situation may be more challenging.

Identifying PSCs

Under the new rules, companies will be required to take reasonable steps to identify whether a person or legal entity has significant control and to include relevant details relating to them in the PSC register. This means that companies will need to look beyond the individuals who immediately own their shares, to identify those individuals or entities which ultimately have significant control of the company. Notice must be given by the company to any people or entities that it believes to be registrable for the PSC, allowing one month for the recipient to provide confirmation of their position.

Additionally, if an individual knows, or ought reasonably to know that they should be registered as a significant controller, a proactive disclosure obligation will apply to that individual, requiring them to notify the company of their interest.

Failure to comply with the new rules could potentially result in financial penalties and a criminal conviction.

Additional changes

Other changes to company law include amendments to the filing requirements of companies with Companies House. The annual return will be replaced by the new ‘check and confirm’ process, in which companies will supply a confirmation statement stating whether the information remains up-to-date. Where applicable, companies will be obliged to notify Companies House of any changes at least every 12 months. The expected date of the new process is June 2016. These obligations remain separate to the existing duty to notify the Registrar of Companies of changes in information, on an ongoing basis. Regulations are also expected to bring LLPs into the PSC regime alongside companies.

This article is for general information only and you are always advised to consult an expert for further advice. If you would like further information please contact us on 01865 292200 or email contactus@shawgibbs.com.

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