shaw gibbs - accountants and business advisers
accountants & business advisers

Keeping on top of your Company Secretarial information to help meet deadlines and avoid unwanted penalties.

Due to the complexities, short deadlines and increased penalties put forward in the Companies Act, it is important to have a team of experts in charge of your company's secretarial duties.

Flexible secretarial assistance

Core services

  • Company formation

    Having the right expertise on your side when setting up your company is vital. We offer a service that not only gets the company up and running, but advises on all your compliance requirements and remuneration strategies. We look at your long-term goals and make sure that you have the plans, documents and structure in place to achieve them.

    Our service includes advising on the best structure, registering with Companies House, appointing officers and issuing shares and share certificates. We will also write up statutory records and minutes of your first directors’ meeting. With strong tax expertise, we will advise on and register you for VAT, register the company for corporation tax, provide tax advice on ‘benefits in kind’ and advise on tax efficient income extraction.

    Book a Meeting

    Our service includes advising on the best structure, registering with Companies House, appointing officers and issuing shares and share certificates. We will also write up statutory records and minutes of your first directors’ meeting. With strong tax expertise, we will advise on and register you for VAT, register the company for corporation tax, provide tax advice on ‘benefits in kind’ and advise on tax efficient income extraction.

    Book a Meeting
  • Change of company name

    You may decide to re-brand your business; we are able to assist you in changing the company name to support this.

    This would include:

    • Passing a special resolution
    • Completing and filing the necessary forms for registration at Companies House.
    Book a Meeting

    This would include:

    • Passing a special resolution
    • Completing and filing the necessary forms for registration at Companies House.
    Book a Meeting
  • Allotment of shares

    You may decide to allot additional shares to attract new investment, incentivise staff or for personal/family reasons.

    To support you with this, we would advise you on the tax implications, ensure compliance with Articles, produce board minutes and complete the neccessary paperwork for Companies House.

    Book a Meeting

    To support you with this, we would advise you on the tax implications, ensure compliance with Articles, produce board minutes and complete the neccessary paperwork for Companies House.

    Book a Meeting
  • Transfer of shares

    We can advise you on share structures and the tax advice relating to shares transfers.

    In addition to this we are able to create the required forms, prepare the director's resolution, advise on the stamp duty position and prepare the lost share certificate.

    Book a Meeting

    In addition to this we are able to create the required forms, prepare the director's resolution, advise on the stamp duty position and prepare the lost share certificate.

    Book a Meeting

Added value services

Appointment and resignation of Directors

The Shaw Gibbs service provides everything required to be legally compliant, including:

  • Resignation letter
  • Letter to director confirming cessation of office
  • Minutes of directors’ meetings
  • Notice of shareholders resolutions
  • Completion and filing of forms with Companies House.

Shareholders Agreement

A shareholders’ agreement is strongly recommended for privately held companies where there is more than one shareholder.

In addition to the articles of association, this legal document sets out procedures on how the company is run and what is to happen in unpredictable circumstances.

This proactive approach can cover such matters as:

  • Shareholder’s rights and obligations
  • Dispute resolution
  • Protection of minority shareholders.

Variation of share class

There may be commercial or taxation benefits that accrue from amending the share structure of a company. We are able to advise on this and also prepare:

  • New articles of association
  • Minutes of directors’ meetings
  • Notice of resolutions
  • Shareholders’ consent to resolutions
  • Completing and filing official forms for registration at Companies House.

Amendment of articles of association

A company is legally required to have articles of association, as per the Companies Act 2006. These set out how the company is run, governed and owned.

If an update to your Articles of Association is required, we can:

  • Amend the wording of one or more clauses in the existing articles
  • Add in new or remove clauses from the existing articles
  • Adopt an entirely new set of articles.

Your Company Secretarial Team

    Downloads & Resources

    If you are looking to find out more about a specific area of Company Secretarial, please use the resources below

    Peter Watts in the London office is very efficient, professional and friendly. I would not hesitate to recommend Shaw Gibbs as an organised and helpful firm who demonstrate great care and attention to their client’s needs.

    Altan Salih - Owner, Depilex London

    Shaw Gibbs took care of the paperwork – they really took the hassle out of it by efficiently preparing the paperwork and providing clear instructions on what to do.

    Piers Clayden, Director at Clayden Law

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