shaw gibbs - accountants and business advisers
accountants & business advisers

Management of your payroll procedures to make sure you stay compliant.

Due to increasing complexity surrounding payroll obligations, many businesses are simply not compliant in their payroll procedures.

Not just a processing service

Core services

  • PAYE fulfilment

    You must pay your PAYE bill to HMRC by the 22nd of the month (or the 19th of the month if you are paying by cheque through the post). Please note the cheque should be with HMRC by the 19th so they can pay it into their account and it clears by the 22nd deadline.

    You can pay online or telephone banking, BACS or CHAPS. The reference number to quote on all payments is your 13 character Account Office number. You can find this number on your PAYE reference book or your PAYE reference letter from HMRC, which would have been sent to you when you first set up as an employer.

    If you require extra help with your PAYE fulfilment, we are here to help with the process.

    Book a Meeting

    You can pay online or telephone banking, BACS or CHAPS. The reference number to quote on all payments is your 13 character Account Office number. You can find this number on your PAYE reference book or your PAYE reference letter from HMRC, which would have been sent to you when you first set up as an employer.

    If you require extra help with your PAYE fulfilment, we are here to help with the process.

    Book a Meeting
  • Auto-enrolment

    Auto-enrolment makes it a legal requirement for all employers to have a pension scheme in place. As an employer you will need to contribute to the scheme even if you only employ one member of staff. You will want to factor in these additional costs when taking on new staff or when conducting salary reviews.

    Auto-enrolment is complicated, and the penalties for not adhering are particularly high. At Shaw Gibbs, we can set up your auto-enrolment scheme to guarantee full compliance, whilst meeting both internal and external deadlines. Furthermore, as an employer, you will be required to inform staff of the relevant changes; we can assist you with this.

    Book a Meeting

    Auto-enrolment is complicated, and the penalties for not adhering are particularly high. At Shaw Gibbs, we can set up your auto-enrolment scheme to guarantee full compliance, whilst meeting both internal and external deadlines. Furthermore, as an employer, you will be required to inform staff of the relevant changes; we can assist you with this.

    Book a Meeting
  • Real Time Information (RTI)

    All employers migrated to real time information (RTI) from the start of the 2013/14 tax year. RTI imposes a tight requirement to report pay and deductions to HMRC at, or before, the time at which the payment is made to the employee. Under RTI, employers must submit their PAYE information to HMRC on or before the day their staff are paid.

    Penalties will be charged for months in which returns are filed late. The fixed penalty is determined by reference to the number of employees in the PAYE scheme.

    At Shaw Gibbs, we can help you to ensure government guidelines are followed, and returns are filed online and on time.

    Book a Meeting

    Penalties will be charged for months in which returns are filed late. The fixed penalty is determined by reference to the number of employees in the PAYE scheme.

    At Shaw Gibbs, we can help you to ensure government guidelines are followed, and returns are filed online and on time.

    Book a Meeting
  • Construction Industry Scheme

    CIS covers most construction work done to buildings, including site preparation, decorating and refurbishment. You must register as a contractor if:

    • You pay subcontractors for construction work
    • Your business does not do construction work, but you spend an average of more than £1 million a year on construction in any three year period.

    Under CIS, contractors deduct money from a subcontractor’s payments and pass it to HMRC. The deductions count as advance payments towards the subcontractor’s tax and national insurance.

    If you are a contractor or subcontractor and need assistance in regards to CIS then do contact our Payroll department.

    Book a Meeting

    Under CIS, contractors deduct money from a subcontractor’s payments and pass it to HMRC. The deductions count as advance payments towards the subcontractor’s tax and national insurance.

    If you are a contractor or subcontractor and need assistance in regards to CIS then do contact our Payroll department.

    Book a Meeting

Added value services

Statutory Sick Pay (SSP)

All employees are legally entitled to SSP, even if they only work for you for one day.

You should have a clear policy on when you expect an employee to let you know that they will not be attending work. 

Statutory Maternity Leave (SML)

Employment rights are protected whilst on SML, e.g. pay rises, accrued holiday and return to work.

To qualify for maternity leave the individual needs to be an employee of the company. It does not matter how long they have been in your employment, how many hours they work for you or how much they get paid.

Payrolling benefits in kind

Payrolling means that an employer treats the cash equivalent of the benefits provided to the employee as part of their pay, rather than having to report the benefit on the annual form P11D. Benefits in kind which are run through the payroll will not, therefore, be included in the employees’ PAYE tax code.

BACS payments

Our payroll bureau is a fully accredited Bacs bureau, which means we can send salary payments to your staff on your behalf, along with your PAYE payments to HMRC.

The advantages of this are: we are not restricted by a daily limit of the amount of the payments, when we initiate the payment it comes out of your bank account as one amount before being distributed to the staff, someone is always available to authorise payments when you need them, staff salaries and PAYE payments are always made by the deadline.

Your Payroll Team

    Megan in the payroll team is an absolute dream to work with, she is super helpful and a credit to the business.

    Sue Pike - Operations Director, Oxford Air Conditioning Ltd

    I would have no hesitation at all in recommending Shaw and Gibbs to any other business looking to outsource Payroll and PAYE services.

    Rob Allen - Managing Director, Airpart.co.uk

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